IEP Case Manager

Write IEPs, facilitate IEP meetings, and oversee the effective implementation of students' IEPs.

Prior to Start of Year:

• Review the IEP of each student on roster. 

• Create a confidential IEP Snapshot. See WeaverLearn.com.

• Review students’ SDIs & IEPs and note any tasks that need to be completed w/ due date.

• Make beginning-of-year IEP revisions (schedule/placement changes, etc.). This requires parent calls.

• Create a master schedule of all IEP Roster students.

• Plan Instructional Aides’ schedules in light of student needs (coordinate with other Special Ed teachers).

• Develop schedule/plan for LS students’ pull-out rotation in interventions and resource.

• Communicate flex schedule with students (i.e., tape schedule in assignment book).

• Create a to-do list and calendar..

• Place key events from annual school calendar in Google calendar. 

• Note each student’s IEP date and place IEP & PREP in calendar/to-do list (at least 1 month prior to mtg). ALSO NOTE any students who have SP-L therapy (remember to invite SP-L therapist to IEP meetings).

• Complete a master list of roster students who need tests/quizzes read to them throughout the year.

Beginning of Year:

• Note any assigned duties in calendar (bus duty, etc.).

• Complete baseline assessments for IEP goals.

• Meet with roster students and review how to log into PowerSchool to self-monitor grades, email teachers, etc.

Ongoing throughout Year:

• Collaborate & communicate with students’ teachers to facilitate IEP implementation.

• Write new IEPs for each student on roster prior to IEP expiration date and facilitate IEP meetings. 

• Update IEP Snapshot after each IEP meeting (new SDI, etc.).

• Track progress monitoring on each student’s IEP goal throughout the quarter.

• Complete quarterly IEP progress reports.

• Communicate with parents/guardians and maintain a log of all communications (Google Doc).

• Respond to admin, faculty, parent, and others emails & communications in a timely way (ASAP).

Strategic Inclusion & Intervention - ELA 

Partner with ELA teachers in the special design and facilitation of learning for students with identified ELA needs (regular ed and/or LS hybrid environments).

• Organize the classroom, create bulletin boards, put up posters, and prepare the  room for 1st day of school.

• Consult with ELA teachers in designing courses with universal design strategies and interventions.

• Track students’ progress related to IEP goals and complete “Present Levels” and “Goal” sections of IEPs.

• Prepare materials and assessments for classes as needed.

• Score and evaluate student assessments as needed.

Other Professional Duties

• Attend team, faculty/staff and department meetings & serve on various committees.

• Fulfill duties (bus duty, etc.) as assigned.

• Develop and track SLOs and other teacher evaluation tools.

• Attend professional development trainings.

• Read and review educational blogs, journals, websites, etc. to stay current and on cutting edge.